The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tender. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time. 

BRIEF DESCRIPTION OF WORK: The Work includes, but is not limited to, constructing an enclosed training space, installation of a new movable partition wall, converting the hoteling workstation area into a meeting room, demolishing an office to create a reception / entry area, creating a separate suite with an office.

For complete bid details, refer to the RFT documents.

MANDATORY REQUIREMENT: 

• Occupational Health and Safety Management System (OHSMS) Certification Program: 

Bidders shall provide proof of one of the following accreditations in a form acceptable to the Region:

1. Certificate of Recognition (COR®) issued by the Infrastructure Health & Safety Association (IHSA); or

2. COR® Equivalency or Reciprocity issued by the IHSA; or

3. ISO 45001:2018 certification accredited by the International Accreditation Forum (IAF).

• DEPOSIT:

Bid Bond(Digital Bond):  All Bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E or substantially in the form issued by the Canadian Construction Documents Committee (CCDC220 Form) or the Surety Association of Canada. For complete details please Refer to Appendix A section C.1.
Undertaking to Bond(Digital Bond): Bidders shall submit a digital Undertaking to Bond. The Undertaking to Bond shall be in the form of a digital Undertaking to Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the province of Ontario. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F or substantially in the form issued by the Surety Association of Canada, including digital Agreements to Bond or Consents of Surety. For complete details please Refer to Appendix A section C.2. 

MEETING:  For details regarding the site visit /information meeting, refer to the “Meeting Details” section below. 

Non-Mandatory Meeting 

Date: Wednesday, September 10, 2025
Time:  8:30am

Date: Monday, September 22, 2025
Time:  9:00am

For complete bid details, refer to the RFT documents.

QUESTIONS:  Questions related to this RFT should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

ACCOMMODATION REQUESTS: Accommodation requests under AODA should be directed to the Region's Procurement Representative via email to lucia.apted@york.ca.