Welcome to the York Region Bid Opportunities Website

 

This site allows potential bidders to create a free bidding system vendor account.  You can select commodity codes for goods, services and construction and the bidding system will notify you by email of the bid opportunities matching your commodity code selection(s).
 

Public tenders and request for proposals are posted on this website.

You are solely responsible for ensuring that your vendor account information is kept current.

To create an account, go to Create Account.

Purchasing Support:  If you have questions about a specific bid opportunity, please direct your inquiry to the contact person listed in the bid document or to purchasing@york.ca 

Technical Support:  If you encounter technical issues, please contact support@bidsandtenders.ca

 

Rescinding of the COVID-19 Vaccination Policy for Long-Term Care Contractors

Effective July 2024, the York Region COVID-19 Vaccination Policy for Long-Term Care Contractors has been rescinded and the mandatory COVID-19 vaccination will no longer be required, with the right to reinstate it in the future, if necessary. This decision is based on the current state of COVID-19 and assumes that the situation remains stable or improves. York Region will update this page if the policy is reenacted. 

For additional information or clarification, please reference support materials for contractors on Long-term Care Homes page or please contact procurement.communications@york.ca.

 

IMPORTANT CHANGES IN BID DEPOSIT CALCULATION METHODOLOGY AND SUBMISSION REQUIREMENTS:

Process Change #1| Change in Bid Deposit calculation methodology

Starting March 6, 2024, Bid Deposit calculations, where required, unless otherwise indicated in the Bid Documents, will now be based on the following two methodologies:

  1. Bid Deposits submitted in the form of Digital Bid Bonds, will now be based on 10% of the Bidder’s Bid Price, and
  2. Bid Deposits submitted in the form of Electronic Fund Transfer or Letter of Credit, will be a set dollar amount that is based on 10% of the Project Estimate adjusted for unique considerations, including project type, scope, value, and duration of planned contract, determined in consultation between Departmental Project Lead and Risk Management Team.

Process Change #2| Change in Bid Bond and Undertaking to Bond Forms Requirements

Starting March 6, 2024, in addition to the Region’s Bid Bond and Undertaking to Bond Forms, unless otherwise indicated in the Bid Documents, the Region will now also accept industry standard forms issued by the Canadian Construction Documents Committee or the Surety Association of Canada, with the exception of Undertaking to Bond Forms for non-construction tenders which must remain on the Region’s Form, as specified below:

  • Industry Standard Forms for Bid Bonds: For both construction and non-construction procurements
  • Industry Standard Forms for Undertaking to Bond: For construction tenders only
  • Region’s Form for Undertaking to Bond: For non-construction tenders only
  • The Region’s Bid Bond and Undertaking to Bond Forms will also remain acceptable.

For the existing RFX documents, the previous bond process and requirements prevail as indicated in the contract documents.

For any additional questions, please contact purchasing@york.ca

 

Electronic Monitoring Policy 

York Region has implemented an Electronic Monitoring Policy. This policy outlines when and how employees and contractors may be electronically monitored while performing work-related duties and activities or while using Regional assets, equipment, systems or information. Please become familiar with how this policy affects your engagements with the Region.

 

Certificate of Recognition (COR TM)

Certification Requirement for Regional Construction Contractors 

All contractors who bid on publicly tendered York Region construction projects issued on or after October 1, 2021 must have obtained CORTM Certification from the Infrastructure Health and Safety Association (“IHSA”) or an acceptable equivalent accreditation (“CORTM Equivalency”) at the time of bidding. (https://www.york.ca/bids) 

 

Notice of Participation in Cooperating Buying Group(s)  

This posting is a public notification that on an ongoing basis, The Regional Municipality of York may be a participating agency in one or more procurements conducted by the following cooperative buying group(s):

This notice is provided in accordance with the requirements under the Canadian Free Trade Agreement, Chapter 5.

  

The following is a list of our current online bid opportunities. Please refer to the Status column in the list to determine if the bid is open, closed or awarded.

 

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    Instructions

    Using York Region's Online Bids and Tenders website:

    1. If you are using this service for the first time you will need to create an account. 
    2. Ensure when setting up your account that you enter in your organizations 'LEGAL' company name only.  At time of bid closing, verifications will take place to ensure documents have matching company names.  Errors may result in disqualification of bids. 

    Procurement Office
    17250 Yonge Street, 1st Floor
    Newmarket, ON L3Y 6Z1
    1.877.464.9675 ext. 71900

    Please note:  For any inquiries regarding a bid, please direct your inquiry to the contact person in the bid advertisement.

    IMPORTANT: It is the vendor's responsibility to keep their company profile information current and accurate to allow system generated email communications to be received throughout the bidding process.  York Region is not responsible for messages that are undeliverable, have an out of office notification, or otherwise do not reach the bidder.