The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tenders. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time. 

PREQUALIFICATION REQUIRED: The following is a list of prequalified contractors that have been approved to bid on this Request for Tender under Request for Supplier Qualification No. RFSQ-3726-26-26022:  

• Bosch Building Technologies Inc.
• Chubb Fire and Security Canada
• Honeywell Limited
• Securitas Electronic Security (Canada) Inc.
• 360 Advanced Security Corporation

Any bid received from bidders not listed above shall be rejected from further consideration.

BRIEF DESCRIPTION OF WORK: Replace the existing Honeywell security system with the Region standard Lenel system including access control and cameras. Replace the existing exterior gates to the secure parking area with the Region standard vertical pivot gates.

For complete bid details, refer to the RFT documents.

MANDATORY REQUIREMENT(S): 

• OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM (OHSMS) CERTIFICATION PROGRAM: Any bids received from respondents who do not meet the OHSMS certification requirements, as stated in RFT Particulars (Appendix A), shall be rejected from further consideration. 
• DEPOSIT: 
  • Bid Bond(Digital Bond):  All bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E or substantially in the form issued by the Canadian Construction Documents Committee (CCDC220 Form) or the Surety Association of Canada. For complete details please Refer to Appendix A section C.1.
  • Undertaking to Bond(Digital Bond): Bidders shall submit a digital Undertaking to Bond. The Undertaking to Bond shall be in the form of a digital Undertaking to Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the province of Ontario. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F or substantially in the form issued by the Surety Association of Canada, including digital Agreements to Bond or Consents of Surety. For complete details please Refer to Appendix A section C.2.

MEETING:  For details regarding the site visit /information meeting, refer to the “Meeting Details” section below. 

Non-Mandatory Meeting 

Date: Friday October 30, 2026
Time: 11:00am - 12:00pm
Location: 80 Bales Drive East, Eat Gwillimbury
Instructions: Attendance at the Bidders’ Site Meeting is recommended but is not mandatory. No questions shall be asked or answered during the Bidders’ Site Meeting. All questions to be submitted using the ‘Submit a Question’ feature on the Bidding Website. Visitors are to meet in the ground floor front lobby.

QUESTIONS:  Questions related to this RFT should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

ACCOMMODATION REQUESTS: Accommodation requests under AODA should be directed to the Region's Procurement Representative via email to Jaime.Wilson@york.ca.