The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tender. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED.  Bids must be submitted and received by the Region not later than 1:00:00 p.m., local time as established by the Research Council of Canada. 

BRIEF DESCRIPTION OF WORK – The York Region Administration Centre is located at 17250 Yonge Street in the Town of Newmarket, Ontario. The building was constructed in 1992 and serves as the Administrative hub for York Region. It is approximately 450,000 ft2 in size and is primarily office space. 

The Region is in the process of realigning departments within the Administrative Centre to better utilize the available office space as the Region continues to grow.

The first project proposed Work will include provision of all the labour, materials and equipment required to complete interior renovations to Block A, B and D on the 3rd floor which is approximately 1,672.25 SM (18,000 SF). In particular, the Work will include demolition of the existing space, converting the mechanical system from floor mounted to ceiling mounted fan coils units and retrofitting the existing light fixtures to LED, data for meeting rooms and workstations, new t-bar ceiling, partitions and flooring. In addition, the Region would take this opportunity to refresh the washrooms beside the elevators in the corridor. Only those prequalified will be invited to participate in the subsequent tender. 

Respondents are advised that the Region has implemented the Certificate of Recognition (CORTM) Safety Program, endorsed by the Infrastructure Health and Safety Association (IHSA), as a requirement on Regional construction projects. Respondents are requested to provide proof of registration with the CORTM Safety Program in a form acceptable to the Region, at its Sole Discretion, as part of their submission in response to this RFPQ. Acceptable forms of proof are limited to:

1. A letter or email from the IHSA, stating that the Respondent is registered with the CORTM Safety Program; or 

2. A Letter of Good Standing from the IHSA which confirms that the Respondent is an active participant in the CORTM program; or

 3. A copy of the Respondent’s Certificate of Recognition from the IHSA. The proof must demonstrate that the Respondent was registered with CORTM Safety Program prior to the submission deadline specified in Section 3.8 of the RFPQ.

 In addition, if during Stage II, the Request for Tender is issued on or before January 1, 2021, it will include a requirement that Selected Respondents must be registered with CORTM Safety Program in order to submit a bid. If the Request for Tender is issued after January 1, 2021, it will include a requirement that Selected Respondents must be certified under the CORTM Safety Program in order to submit a bid. 

For further details about COR including the registration process and fees, please contact the Centre for Health and Safety Innovation at 1-800-263-5024 or visit their website at www.ihsa.ca/cor.

All Queries regarding the RFPQ documents shall be directed to Ivy Ho, Senior Purchasing Analyst, Procurement Office Tel: 1-877-464-9675 ext. 71648 Email: ivy.ho@york.ca. Please state the document number when inquiring about this RFPQ.