The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tenders. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time. 

PREQUALIFICATION REQUIRED: The following is a list of prequalified bidders that have been approved to bid on this Request for Tender under Request for Prequalification No. RFPQ-1147-23:

• Aqua Tech Dewatering Company Inc.
• Stantec Consulting Ltd.

Any bid received from bidders not listed above shall be rejected from further consideration.

BRIEF DESCRIPTION OF WORK: This Request for Tenders (the “RFT”) is an invitation by The Regional Municipality of York (the “Region”) to prospective bidders to submit bids for decommissioning, replacement and installation of monitoring wells in the Town of Whitchurch-Stouffville and the Township of King as further described in Section A of the RFT Particulars (Appendix A) (the “Work”).

The Work is for the following works at the following locations in the Town of Whitchurch-Stouffville and the Township of King, as further described in Appendix C – Form of Contract:

• Location A – decommissioning of two (2) existing monitoring wells (Ballantrae MW 1 and MW 2) and construction of two (2) new monitoring wells (Ballantrae MW 28D and MW 28S) located at 15341 McCowan Road in the Town of Whitchurch-Stouffville, as shown in Figure 1 below
• Location B – construction of two (2) new monitoring wells, (Nobleton MW 20D and MW 20S) to be located on the south side of King Road, 150 m east of 8th Concession in the Township of King, as shown in Figure 2 below
• Location C – construction of three (3) new monitoring wells (Nobleton MW 21D, MW 21I and MW 21S) located on the west side of Highway 27, 100 m south of Diana Drive in the Township of King, as shown in Figure 3 below
• Location D – construction of two (2) new monitoring wells (Nobleton MW 22D and MW 22S) located on the west side of Highway 27, 275 m south of Nobleton Lakes Drive in the Township of King, as shown in Figure 4 below

PREQUALIFIED SUBCONTRACTORS: The well drilling and decommissioning portion of the Work must be completed by one of the following well driller subcontractors prequalified under Request for Prequalification No. RFPQ-1147-23:

• Aqua Tech Dewatering Company Inc.
• Highland Water Well Drilling Inc.

For complete bid details, refer to the RFT documents.

MANDATORY REQUIREMENTS: 

• OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM (OHSMS) CERTIFICATION PROGRAM: Any bids received from respondents who do not meet the OHSMS certification requirements, as stated in RFT Particulars (Appendix A), shall be rejected from further consideration.
• DEPOSIT:
  • Bid Bond (Digital Bond):  All bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E or substantially in the form issued by the Canadian Construction Documents Committee (CCDC220 Form) or the Surety Association of Canada. For complete details please Refer to Appendix A section C.1.
  • Undertaking to Bond (Digital Bond): Bidders shall submit a digital Undertaking to Bond. The Undertaking to Bond shall be in the form of a digital Undertaking to Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the province of Ontario. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F or substantially in the form issued by the Surety Association of Canada, including digital Agreements to Bond or Consents of Surety. For complete details please Refer to Appendix A section C.2. 

NON-MANDATORY MEETING:  For details regarding the site visit /information meeting, refer to the “Meeting Details” section below.

Date:
Time: 
Location:  
Instructions:  Insert details of where bidders are expected to meet on site.  is pre-registration required?  etc.

QUESTIONS:  Questions related to this RFT should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

ACCOMMODATION REQUESTS: Accommodation requests under AODA should be directed to the Region's Procurement Representative via email to peter.hwang@york.ca.