The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tender. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time as established by the Research Council of Canada.

BREIF DESCRIPTION OF WORK: The Deliverables include, but are not limited to, the complete roof replacement at Blue Willow Terrace, located at 133 Fieldstone Drive, Vaughan, Ontario. For complete bid details, refer to the RFT documents.

MANADATORY REQUIREMENTS:

OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM (OHSMS) CERTIFICATION PROGRAM: Any bids received from respondents who do not meet the OHSMS certification requirements, as stated in RFT Particulars (Appendix A), shall be rejected from further consideration. 

DEPOSIT: 

• Bid Bond(Digital Bond):  All bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E or substantially in the form issued by the Canadian Construction Documents Committee (CCDC220 Form) or the Surety Association of Canada. For complete details please Refer to Appendix A section C.1.
• Undertaking to Bond(Digital Bond): Bidders shall submit a digital Undertaking to Bond. The Undertaking to Bond shall be in the form of a digital Undertaking to Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the province of Ontario. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F or substantially in the form issued by the Surety Association of Canada, including digital Agreements to Bond or Consents of Surety. For complete details please Refer to Appendix A section C.2. 

MEETING:  For details regarding the site visit /information meeting, refer to the “Meeting Details” section below. 

Non-Mandatory Meeting 

Date: Wednesday, October 29, 2025

Time: 2:00 pm

Location:  133 Fieldstone Drive, Vaughan

Instructions:  Meet at the main entrance of the building 

QUESTIONS:  Questions related to this RFT should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

ACCOMMODATION REQUESTS: Accommodation requests under AODA should be directed to the Region's Procurement Representative via email to Kim.Froats@york.ca