The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tender. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time as established by the Research Council of Canada.

BRIEF DESCRIPTION OF WORK -  The Region is inviting Bids from qualified contractors to provide goods and services with respect to the Work.  The Work includes, but is not limited to, retrofitting the existing courtyard lighting at Armitage Gardens, as further described in Appendix C – Form of Contract.

For complete bid details, refer to the RFTC documents.

MANDATORY REQUIREMENT(S):

• CERTIFICATE OF RECOGNITION (COR™): Any Bids received from Bidders who are not Certificate of Recognition  (COR™) certified, who have not obtained CORTM equivalency or who have not submitted a valid Letter of Reciprocity shall be rejected from further consideration.

• DEPOSIT:

  Bid Bond(Digital Bond):  All Bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E. . In lieu of the Bid Bond form attached as Appendix E, the Region may at its sole discretion accept Bid Bonds that are substantially in the form of Appendix E or substantially in the form issued by the Canadian Construction Documents Committee (CCDC220 Form) or the Surety Association of Canada. For complete details please Refer to RFTC Appendix A section C.1.

  Undertaking to Bond(Digital Bond): Bidders shall submit a digital Undertaking to Bond. The Undertaking to Bond shall be in the form of a digital Undertaking to Bond from a recognized guarantee or surety company acceptable to the Region and authorized by law to do business in the province of Ontario. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F. In lieu of the Undertaking to Bond form attached as Appendix F, the Region may at its sole discretion accept Undertakings to Bond that are substantially in the form of Appendix F or substantially in the form issued by the Surety Association of Canada, including digital Agreements to Bond or Consents of Surety. For complete details please Refer to RFTC Appendix A section C.2. 

SITE VISITS/MEETINGS: For details regarding the site visit /information meeting, refer to the “Meeting Details” section below. 

QUESTIONS:  Questions related to this RFTC should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

ACCOMMODATION REQUESTS: Accommodations request under the AODA should be directed to the Procurement Office via email at purchasing@york.ca.