The Region will ONLY accept ELECTRONIC BID SUBMISSIONS submitted through the Region’s Bids and Tenders website for this Request for Tender. HARD COPY BID SUBMISSIONS WILL NOT BE ACCEPTED. Bids must be submitted and received by the Region no later than 1:00:00 p.m., Eastern Standard Time as established by the Research Council of Canada.

BRIEF DESCRIPTION OF WORK: This Request for Tenders (the “RFTC”) is an invitation by The Regional Municipality of York (the “Region”), on behalf of Housing York Inc. (“HYI”), to prospective bidders to submit bids for Hot Water and HVAC Pumps Replacement at Blue Willow Terrace, 133 Fieldstone Drive, City of Vaughan.

As further described in Section A of the RFT Particulars (Appendix A) (the “Deliverables”)

For complete bid details please refer to the RFT documents.

MANADATORY REQUIREMENT(S):

• DEPOSIT: Bid Bond(Digital Bond):  All Bids shall be accompanied by a bid deposit in the amount of not less than 10% of the Subtotal Contract Amount generated on the Bidding Website in the Schedule of Prices (the “Bid Price”) in the form of a digital Bid Bond from a recognized guarantee or surety company acceptable to the Region and HYI and authorized by law to do business in the Province of Ontario. The form of Bid Bond acceptable to the Region is attached as Appendix E. Bidders shall upload the digital Bid Bond in the document upload field titled “Bid Bond (Digital Bond)” in the Documents & Bonding step in the Bidding Website. For complete details please Refer to Appendix A section C.1.
• UNDERTAKING TO BOND (Digital Bond): Bidders shall submit a digital Undertaking to Bond. The form of Undertaking to Bond acceptable to the Region is attached as Appendix F. The  Undertaking to Bond shall be from a recognized guarantee or surety company acceptable to the Region and HYI and authorized by law to do business in the province of Ontario.  Bidders shall upload the digital Bid Undertaking to Bond in the document upload field titled “Undertaking to Bond (Digital Bond)” in the Documents & Bonding step in the Bidding Website. For complete details please Refer to Appendix A section C.2.

JOINT VENTURE OR CONSORTIUM: Bidders structured as a joint venture or consortium shall upload a PDF file containing the documentation required under section C.3 of Appendix A in the document upload field titled “Joint Venture or Consortium Documentation” in the Documents & Bonding step in the Bidding Website.  For complete details please Refer to Appendix A section C.3. 

SITE VISITS/MEETINGS: For details regarding the site visit /information meeting, refer to the “Meeting Details” section below. 

QUESTIONS: Questions related to this RFTC should be submitted to the Region through the Bidding Website by clicking on the 'Submit a Question' button.

For complete bid details, refer to the RFTC documents.

Accommodations requests under AODA should be directed to York Region Procurement Office at 1-877-464-9675 EXT 71900 or email purchasing@york.ca.